Information regarding remote participation in the annual general meeting 2020
In light of the outbreak of the corona virus and COVID-19 and for the safety of all shareholders, MTG encourage that shareholders seriously consider to not attend the 2020 Annual General Meeting in person. Shareholders are instead requested to attend by way of a proxy holder or vote via remote access by post, more information regarding proxy services and voting by post can be found below.
Special arrangements in view of the outbreak of the corona virus and COVID-19
The continued spread of the corona virus and COVID-19 remains difficult to assess with any certainty. At the time the notice was issued, public gatherings of more than 50 participants were restricted in Sweden. MTG is mindful of the health of our shareholders and will comply with any applicable restrictions and limitations. If there is a risk that the number of people present at the Annual General Meeting will exceed the restrictions and limitations for gatherings applicable at the time, MTG may decide to postpone the Annual General Meeting until a later date. Further, as a precautionary measure MTG has decided to implement special arrangements at the 2020 Annual General Meeting. Such arrangements include, among other things, that:
- MTG’s Chief Executive Officer, Jørgen Madsen Lindemann, and Chairman David Chance, will not give their customary presentation to the Annual General Meeting this year but will participate in the meeting via link. Also, a speech from the CEO will recorded and made available at MTG’s website;
- the presence of the Board and management will be limited; and
- no food or refreshments will be served.
MTG is closely monitoring the impact of the corona outbreak in Sweden, and in case of updated government instructions or recommendations from relevant authorities, MTG may decide on additional precautionary measures in connection with the meeting. MTG will provide information and updates on the special arrangements here up until the Annual General Meeting.
Notice to attend etc.
Shareholders who wish to attend the Annual General Meeting shall
- be entered in the share register maintained by Euroclear Sweden on Tuesday 12 May 2020; and
- give notice of their attendance no later than Tuesday 12 May 2020. Notification is to be made on the link below, by telephone to +46 (0) 771 246 400 or by mail to Computershare AB “AGM, MTG”, P.O. Box 5267, SE-102 46 Stockholm, Sweden. Shareholders shall in their notice to attend state name, personal identification number or company registration number, address, phone number and advisors, if applicable.
Shareholders whose shares are registered in the names of nominees must temporarily re-register such shares in their own name in order to be entitled to attend the Annual General Meeting. In order for such re-registration to be completed on Tuesday 12 May 2020 the shareholder must inform their nominees well before that day. Shareholders attending by a proxy or a representative should send documents of authorisation to the mail address above, well before the Annual General Meeting.
For information on how your personal data is processed, please visit https://www.euroclear.com/dam/ESw/Legal/Privacy-notice-bolagsstammor-engelska.pdf.
Voting by post or participation by proxy
MTG has decided that shareholders are to be able to exercise their voting rights by post before the Annual General Meeting. MTG urges shareholders to use this option to minimise the number of participants present in person at the meeting, thereby helping to reduce the risk of spreading the virus that causes Covid-19 and a template for voting by post including instructions on how to vote by post is available below.
In addition, Computershare offers a service to shareholders who have registered to attend the Annual General Meeting, and who do not own more than 100,000 shares, to appoint Computershare to vote on their behalf. A power of attorney form can be requested by contacting Computershare on telephone +46 (0) 771 246 400 or by e-mail at firstname.lastname@example.org.
Shareholders attending by a proxy should send documents of authorisation to the post address above, well before the Annual General Meeting. A proxy form is available below.
Note that shares must be registered in your own name (if the shares are nominee-registered) and that notice of attendance at the AGM must have been given at latest by 12 May 2020, even if the shareholder chooses to vote by post before the AGM or participates by proxy.
Documentation, online registration and templates for postal voting and proxy: